Vice President of Finance & Administration/CFO

Job Summary

The VP/CFO reports to the CEO and is an integral senior management team member.  As the VP Finance and Administration, the employee provides the leadership, management, and vision necessary to ensure the company has the proper operational controls, administrative and reporting procedures, and people systems to grow the organization and ensure financial strength and operating efficiency. As the CFO, the employee is responsible for developing, monitoring, and evaluating overall corporate strategy with the CEO and leaders of departments with emphasis on the bottom line performance and working capital. This position will provide financial insights to make better decisions about formulating and executing strategy. Responsible for the organization’s financial planning and accounting practices and its relationship with lending institutions, board members, and the financial community. Responsible for ensuring a planned and systematic process for the financial monitoring and evaluation of services rendered and resolving identified problems. Provides oversight and management of the agency's finance, administration, facilities and fleet, legal, purchasing, human resources, and information technology needs.

Primary Responsibilities

Supports the executive team with essential financial information and operational analytics and drives a culture of accountability in managing the business.

1. Treasury function — Safekeeping and preservation of all corporate assets, including but not limited to cash accounts, investment accounts, supply inventory, fixed assets, intangible assets, and contract commitments.
2. Corporate financing — Procurement of short-term and long-term financing (e.g., commercial bank loans, taxable bonds, tax-exempt bonds, equipment leasing, etc.).
3. Development and maintenance of policies, procedures, and systems required to ensure that all services are billed and collected accurately, timely, and cost-effectively.
4. Knowledge of the procedures, operating practices, rules, regulations, and applicable state and federal laws governing coding, billing, collections, and financial reporting.
5. Internal controls — Development, maintenance, and operation of the infrastructure (i.e., policies, procedures, and systems) required to ensure the safekeeping of all assets, accurate, timely financial budgeting and reporting, and statistical reporting.
6. Financial planning — Development of annual operating and capital budgets and long-term operational and capital budgets (including projected statements of operations, projected balance sheets, and projected cash flow statements).
7. Financial reporting (e.g., monthly and annual financial statements, annual audited financial statements, special third-party financial reports, etc.)
8. Statistical reporting (e.g., monthly and periodic reports of key operating statistics).
9. Tax and other government financial reporting — Oversee preparation and filing of periodic reports and timely remittance of appropriate taxes or fees due in connection with tax (e.g., not-for-profit annual information report, regular sales tax reports, periodic property tax reports, etc.) and other government financial reporting (e.g., annual DDA cost report).
10. Financial analysis and interpretation — Oversee routine analysis of key financial statement elements to identify matters requiring attention and interpret and explain financial performance about prior periods, current budget, and external benchmarks.
11. Financial decision support — Research and analysis are required to support any significant decisions with a financial component.
12. Transaction processing, including General ledger, billing, and collection, payroll (including government payroll reporting), accounts payable, and detailed property records.
13. Maintenance and preservation of all corporate records (e.g., contracts and agreements, bank statements and canceled checks, accounting records, etc.), including an up-to-date inventory of all corporate records with a record description and physical location.
14. Responsible for maintaining and monitoring property insurance coverage.
15. Conducts feasibility studies, investigation, and research for new programs and services with the assistance of department managers and the finance department.
16. Fiduciary oversight responsibility for the 403(b) with assistance from identified program and investment management.
17. Keeps current on state and federal laws and information regulation changes.
18. Evaluates the activities of departments directly responsible for ensuring that cost-effective, quality, and appropriate services are provided.
19. Recommends redesigning services throughout the system to achieve cost reductions or productivity improvements through system efficiencies or eliminating non-productive work or activity.
20. Assures compliance with regulatory agencies and accrediting bodies.
21. Manages and oversees all aspects of information systems, networks, hardware, and end-users.
22. Demonstrates knowledge of and supports policies and procedures, operating instructions, confidentiality statements, corporate compliance plan, customer service standards, and code of ethical behavior.
23. Other — Special projects and other responsibilities consistent with the skills and experience of the position as assigned from time to time by the CEO.

VP Finance Administration Primary Responsibilities

Manages finance, administration, facilities and fleet, legal, quality assurance, purchasing, human resources, and information technology operations of NCIA.

1. Provides day-to-day leadership and management guidance that mirror NCIA’s mission.
2. Provides oversight and management of human resource programs, policies, procedures, and compensation administration, supported by the Director of Human Resources.
3. Provides oversight and management of information technology by ensuring all IT and related functions comply with stated objectives and regulatory requirements, supported by the Director of Information Technology.
4. Assist in protecting the organization by ensuring it is legally protected and compliant with all applicable laws and policies, supported by Legal Counsel.
5. Provides oversight and management of facilities and fleet to ensure all buildings and vehicles are maintained in good condition and according to safety standards, supported by the Facilities and Fleet Manager. 
6. Participates in the development/revision of organizational strategic planning initiatives.
7. Drives NCIA to achieve and surpass profitability, cash flow, and business goals and objectives.
8. Establishes internal and external processes and key performance indicators for their measurement and effectiveness.
9. Provides timely, accurate, and complete reports on the operating condition of NCIA.
10. Spearheads the development, communication, and implementation of effective growth strategies and processes.
11. Collaborates with the management team to develop and implement plans for the operational infrastructure of systems, processes, and personnel designed to accommodate the growth objectives of NCIA.
12. Ensures that the company has the proper operational controls and administrative and reporting procedures to meet operational and financial targets.
13. Motivates and leads a high-performance team; attracts, recruits, and retains required team members; provides mentoring.
14. Maintains continuous communication lines, keeping the CEO informed of all critical issues.
15. Direct short-term and long-range planning and budget development to support strategic business goals.

Qualifications

Education and Credentials: Undergraduate degree in accounting or business administration is required. Master’s Degree in accounting or business administration preferred. CPA preferred.

Work Experience: Eight to ten years of increasing responsibility in finance/accounting. Five or more years of finance/accounting experience in a nonprofit setting is preferred.

Other Skills and Abilities:

• Up-to-date knowledge of current financial and accounting computer applications.
• Excellent verbal, analytical, organizational, and written skills.
• Ability to develop, lay out, and follow through on detailed business plans and programs.
• Strong negotiating ability.
• Strong interpersonal and leadership skills and self-confidence.
• Strong business and financial acumen.
• Strong oral and written communication skills.
• An integrative team working style, easy contact, and rapid adaptation can foster team spirit.
• Able to effectively interface with all levels of on-site and off-site employees and contractors.
• Working knowledge of assigned systems and client organization and practices.
• Team player with a competitive spirit to excel and the ability to influence and motivate others.