Chesapeake Bay Funders Network Program Assistant

Chesapeake Bay Funders Network Program Assistant

Hiring Organization: 
Chesapeake Bay Funders Network

The Chesapeake Bay Funders Network (CBFN), a regional environmental grant-maker collaborative, is hiring a part-time (15-19hrs/week) Program Assistant to support the activities of this growing and dynamic network.  CBFN builds and mobilizes a network of grant-makers to listen, share and develop collaborative strategies that shift social, economic and political systems toward a healthy, natural environment and just, equitable communities in the Chesapeake region.  The Program Assistant works with CBFN’s Program Director to support core operations, member relations and network programming with the opportunity to focus additional responsibilities based on interests and experience.  Successful candidates must bring a creative, organized and inclusive approach to the work and be able to work collaboratively as well as autonomously as needed.   This is a remote and highly flexible position working with a dynamic and growing organization.

Location: Chesapeake Bay Region, works remotely

Status: Hourly, part-time employee, non-exempt (approx. 15-19 hrs/week)

Rate: $20 - $25/hour based on experience

Reports to: CBFN Program Director

Position Summary:

The CBFN Program Assistant is responsible for:

  1. Foundation relations and grant management
  2. Communications management
  3. Support of CBFN workgroups
  4. CBFN meeting planning and coordination
Essential Responsibilities and Tasks
1. Foundation relations and grant management
  • Work with CBFN leadership to coordinate and implement efforts to increase collaborative funding initiatives focused on restoration and protection of Chesapeake Bay.
  • Help maintain strong relationships in the field and work with external and internal partners to facilitate collaborations that create funding opportunities.
  • Maintain membership database, track dues, and reporting calendar for grants.
  • Work with CBFN program staff and consultants to prepare progress reports, final reports, and new and renewal proposals.
  • Work with CBFN leadership to draft annual membership solicitation letter and invoices.
  • Manage annual membership dues solicitation and renewal process for CBFN members and partners.
  • Create and disseminate acknowledgement letters for all membership dues, grants, and donations received within 1-week of deposit.
  • Work to ensure coordination with SAFSF (fiscal agent) accounting and budgeting procedures, including review and reconciliation of monthly financial statements with expected revenue and expense.
  • Research foundations and grant-makers supporting related work within the Chesapeake Region and maintain a database and work with Director on outreach and cultivation efforts.
2. Communications management
  • Help prepare communications on behalf of CBFN, including print and electronic media.
  • Handle CBFN general correspondence via email, phone, and mail, and electronic mail inquiries.
  • Work with CBFN lead staff/consultants to prepare regular e‐mail updates or newsletters and annual reports.
  • Work with CBFN leadership and consultants to prepare press releases to promote CBFN Initiatives and upcoming events.
  • Update and Utilize website ( ) for maximizing information‐sharing among the funders and advancing workgroup initiatives.
  • Represent CBFN at relevant meetings, public events, conferences, etc. as needed.
3. Support of CBFN workgroups
  • Work with lead staff/consultants to assist with coordination of CBFN related meetings and initiative communications, as needed.
  • Assist lead staff/consultants with activities involving funding partners, including issue research and stakeholder engagement, funder surveys and other tasks to move initiatives forward.
  • Assist with exploration of new initiatives via research, interviews, meeting coordination, outreach, etc.
  • Support Director and CBFN Co‐Chairs to draft meeting agendas, invite and coordinate speakers, and prepare supporting information as needed.
  • Work with meeting facilitators and other consultants as needed to ensure smooth execution of programs and events.
  • Organize CBFN general meetings two times a year. Specifically, set date based on availability of CBFN steering committee, secure meeting space and manage vendor contracts, send out meeting notices and reminders, and collect registrations fees for meeting meals and expenditures.
  • Attend CBFN General Meetings and provide logistical and programmatic support as needed.
Required Education, Experience, Knowledge, Skills and Ability
  • College degree or equivalent life experience
  • Data management skills, including CRM and grants management systems, and Excel;
  • Adaptable, flexible and capable of working both independently and in teams, able to quickly build expertise in new areas and projects.
  • Collaborative and team-oriented, ability to take initiative while maintaining sensitivity and cooperation across multiple perspectives for a common goal.
  • Strong strategic, interpersonal, negotiation, and diplomacy skills.
  • Entrepreneurial, self-motivated and driven to meet and exceed goals.
Valued Experience, Knowledge, Skills, and Ability
  • Prior experience coordinating groups that often work through phone and email
  • Prior experience related to building grassroots movements.
  • Prior experience facilitating collaboration and innovation.
  • Knowledge of the region and environmental issues preferred.
  • Prior experience with grant management and philanthropy.
  • Highest ethical standards and professional presence.
  • Creative, inclusive, and approachable
  • Well organized, detail-oriented, and analytical
  • Sense of humor
Application instructions: 

All interested applicants must apply online at no later than 11:59pm ET on June 21, 2021.  You will be asked to upload a cover letter describing your interest and qualifications for the position attached with a current resume.  

You will also be asked to provide a brief response to the following question: The events of 2020 helped to reveal the systemic racism and inequity present in the U.S. which is also present in work to address environmental issues in our region. Briefly, share one way you think philanthropy could help address racial injustice in the environmental movement.  (250 Word Limit)

CBFN is committed to transparency and aims to minimize the stress and uncertainty of our application and hiring process. We also seek to minimize bias and the impact of structural discrimination within our hiring practices. We focus first on relevant work skills, along with both professional and lived experience. We are seeking a diverse pool of candidates and are using processes that help to mitigate unconscious biases. To this end, the application form will ask candidates to voluntarily disclose demographic information, which will not be visible to the members of the hiring committee. Voluntarily providing demographic information helps CBFN assess the diversity of our applicant pool throughout the hiring process.

Applicants who move forward through the hiring process may be asked to participate in phone interviews, video interviews and/or written assessments.  Because of the volume of submissions we receive, we are not able to personally respond to every applicant. If your background and experience are a match for the position, we will contact you regarding next steps.

Sustainable Agriculture and Food System Funders (SAFSF)

The Chesapeake Bay Funders Network (CBFN) is a project of the SAFSF, a 501(c)(3) public charity that supports a national network of grant-makers and investors advancing a just, sustainable food system.  SAFSF is committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. SAFSF’s work environment is open to all people, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

Publish date: 
Position Location: 
Chesapeake Bay Region, works remotely
Type of Position: 
Education Requirement: 
Experience Requirement: 
1-2 Years